A small piece of paper with numbers that have the power to change a life forever! Okay... let's replace the paper with an app and one person with 500,000+ monthly users. This is our business!

📌 Your Mission

Run the marketing team’s operating system end-to-end so leaders and channel owners can focus on decisions and output—not coordination. You prepare decision-ready weekly meetings (incl. polished decks), keep work and assets organized in Notion and Google Drive, own the marketing inbox and vendor/invoice workflow, maintain seasonal planning, coordinate enablement topics (tools, access, training, onboarding logistics), and continuously improve workflows by leveraging modern AI tools responsibly

🎯 Your Tasks & Responsibilities

• Marketing cadence & meetings: prepare agendas, collect inputs, build decision-ready decks (Google Slides), document decisions, track action items and follow-ups.

• Presentation packaging: turn raw updates and numbers into executive-ready slides (clear narrative, crisp visuals, actionable next steps).

• Notion operating system: set up and maintain Scrum/Kanban boards, templates (briefs, weekly updates), and lightweight SOPs; drive team adoption.

• Creator operations: organize shooting/production planning in Notion (people, locations, schedules, deliverables), ensure briefs, asset handovers, and approvals are clean.

• Google Drive hygiene: structure folders, naming conventions, versioning, ensure missing assets/files are collected and searchable.

• Marketing inbox ownership: triage incoming requests, route topics, coordinate responses and follow-ups.

• Vendor & invoice operations (with Finance): request/collect invoices, check correctness (amounts vs. agreements/periods), maintain an invoice tracker, forward complete packages to Finance, flag anomalies early.

• Spreadsheet work: maintain trackers (budgets, invoice checks, calendars), do basic reconciliations where needed.

• Seasonal calendar & reminders: maintain yearly calendar of key moments; set Slack reminders and readiness checklists; ensure owners are assigned.

• Enablement & “team has what it needs”: coordinate hardware/software requests, accounts/permissions, license tracking, training scheduling; support onboarding/offboarding logistics with People/IT.

• AI-enabled process improvement: use AI tools to speed up documentation, meeting minutes, summarization, template creation, and triage workflows; propose and implement practical automations while respecting confidentiality.

• Partner coordination support: schedule/join selected partner calls, document outcomes, run follow-ups, support basic budget/control routines for the Performance Marketing Manager.

• Hands-on support when needed: upload creatives, set up simple.

🚀 Your Key Competencies

Must-have

• Strong operations / coordination experience in a high-output environment (marketing, content, growth, agency, or similar).

• Excellent presentation skills (Google Slides / PowerPoint): can create clean, executive-ready decks fast.

• Strong Notion capability (boards, templates, SOPs) and disciplined Google Workspace usage (Gmail, Calendar, Drive, Sheets).

• Strong Google Sheets/Excel skills for trackers, invoice checks, and basic reconciliations.

• High-quality written English for documentation, meeting notes, and partner follow-ups.

• High reliability and discretion with budgets, invoices, and people/admin topics.

• Practical experience using AI tools to improve workflows (summaries, documentation, templates, meeting notes, triage, simple automations).

Nice-to-have

• Familiarity with marketing workflows (creative production, ad ops basics, CRM/push basics).

• Experience coordinating vendors/partners and supporting budget hygiene.

🏆 Your Impact in This Role

• Significant reduction of leadership coordination load and fewer escalations.

• Faster throughput for creatives and campaigns through clean planning and handovers.

• Fewer operational mistakes (missing assets, unclear owners, late invoices).

• Higher team effectiveness because tools, access, training, and onboarding logistics are handled reliably.

• Continuous operational improvements via responsible use of AI tools.

🎓 Your Background – Education & Experience

• 3–7+ years in marketing coordination / operations / project coordination (or similar).

• Proven track record of implementing routines and documentation that teams actually adopt.

• Education is flexible; execution quality and standards matter most. 

🎁 What we offer you:

Remuneration & work-life balance:

• Competitive salary and trust-based working hours.

• Private health insurance.

• Generous training budget.

• 2 extraordinary team events (4 days) per year.

• Meal benefit.

Communication & trust:

• Open, honest and direct communication. Your ideas are welcome!

• A feedback meeting every quarter to help us grow together.

• We encourage innovation and are open to new ideas that push the boundaries.

Modern working:

• Everything you need for your daily work: MacBook, monitor, headphones and more.

Individual training:

• One training day per month and a generous training budget for your personal development.

Buddy program:

• An experienced team member will support you from day one to help you get started.

The team

• We are a colorful bunch from different nations and backgrounds. We don't distinguish by religion, gender, age, marital status... For us, the focus is on what you can do!

🪴Our values:‍

MAKE IT HAPPEN 💪🏼

• Drive results - Own the problem, the goal, and the outcome through self-organization and decisions backed by data

• Speak up with courage - Challenge ideas and raise issues directly when it matters

• Getting things done - Be pragmatic, keep momentum, and bring the energy

• Deliver quality impact - Ship solutions that move our mission and strategic goals forward

WIN TOGETHER 💚

• Communicate openly and respectfully - Be transparent, assume positive intent, and set aside own ego when interacting with others

• Help others win - Proactively share knowledge, time, and strengths in an interdisciplinary set-up

• Work across cultures - Learn from others’ perspectives and actively refine own style for trust-based collaboration in a diverse team

• Bring team spirit - Create moments of joy and belonging that fuel big outcomes together

SHAPE THE FUTURE  🚀

• Experiment to learn - Run tests, measure outcomes, treat mistakes as an invitation to learn and adapt insights into action

• Spot opportunities - Stay close to customers and market trends to identify what’s next

• Build user-first innovation - Deliver trustworthy, data-driven solutions and services that set the bar

• Grow yourself - Challenge and reflect on the way you work, seek feedback, and keep developing your skills

👉 Sounds like you? 📩 https://nextlottogmbh.teamtailor.com/